AI Automations Specialist - Freelance, Remote

About the Client Our client is a busy personal and professional advisor based in Phoenix, Arizona, seeking dedicated remote support to manage the operational and administrative backbone of their business. They value proactive, self-directed team members who can anticipate needs and represent them professionally in both business and personal matters. This is an opportunity to become a true right hand to an entrepreneur who is actively investing in building out a high-performing support team. Why does this role exist? This role exists because our client needs a strategic partner — not just a task-taker — to take full ownership of their administrative, communication, and travel operations so they can focus on higher-value work. The client is looking to close a specific gap: someone who combines polished, confident communication (including running sales and customer calls) with genuine, hands-on fluency in AI tools and automation, plus specialized expertise in travel hacking and concierge-level trip planning. Ultimately, this hire should reduce the client's day-to-day operational load while proactively finding smarter, faster ways to get things done using AI. The Impact you’ll make Communication Client-Facing Support • Handle inbound and outbound customer/sales calls with confidence and professionalism • Represent the client persuasively and accurately in calls and written communication • Manage day-to-day correspondence, ensuring nothing falls through the cracks Executive Administrative Support • Manage email and calendar via Google Workspace, prioritizing and organizing proactively • Take ownership of recurring admin tasks without needing step-by-step direction • Anticipate the client's needs and act ahead of requests Research, Prospecting Growth Support • Conduct business and company research to support decision-making • Build and maintain prospect/lead lists • Run email campaigns through Mixmax and support pipeline tracking (HubSpot a plus) • Manage and grow social media presence across LinkedIn, X/Twitter, and Instagram AI Automation Workflow Optimization • Build and maintain AI-powered agents/workflows (using tools such as ChatGPT, Claude, Codex, Grok, etc.) to streamline recurring tasks • Identify opportunities across admin, research, and communication workflows where AI can save time or improve output • Continuously bring new AI tools/techniques to the role rather than relying on static processes Travel Planning Concierge Services • Plan complex travel itineraries, leveraging points, rewards, and travel-hacking strategies to maximize value • Handle end-to-end travel arrangements and troubleshoot changes proactively • Act as a trusted travel concierge, anticipating preferences and constraints Skills, Knowledge and Expertise Required: • Proven experience building or using AI agents/workflows with tools such as ChatGPT, Claude, Codex, Grok, or similar • Knowledge in travel concierge planning (points, rewards, complex • Executive/administrative support background, including Google Workspace email and calendar management Your superpowers are... • Technical Skills • Hands-on AI agent/workflow building (not just casual chatbot use) • Google Workspace mastery (Gmail, Calendar, Docs, Sheets) • Email marketing/campaign tools (Mixmax); HubSpot familiarity a plus • Social media management across LinkedIn, X/Twitter, and Instagram • Comfort with phone-based customer/sales software • Soft Skills Traits • Confident, persuasive, and engaging communicator • Highly proactive — takes ownership and anticipates needs rather than waiting for instructions • Sharp researcher, comfortable digging into companies and prospects • Detail-oriented and highly organized • Adaptable and resourceful, especially when troubleshooting travel or scheduling changes WFH Set-Up: • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. • Internet speed of at least 40MBPS • Headset with an extended mic that has noise cancellation and a webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home You should apply if... • You genuinely enjoy experimenting with and building AI tools, and you can show real examples of agents or workflows you've built — not just tools you've "used" • You're the type of person who solves problems before being asked, not someone who waits for a checklist • You love the challenge of finding the smartest, most cost-effective way to book a flight or maximize a points balance • You're a confident communicator who can pick up the phone and represent someone else's business professionally • You thrive with autonomy and take real ownership of your work rather than needing constant direction What to expect... Work Setup: • Remote position • Must have a reliable internet connection and a quiet workspace • Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours: • 20 hours per week • Monday to Friday 9:00am - 1:00pm MST Compensation: • $7 per hour • No benefits package included Benefits Originally posted on Himalayas