Executive Assistant (Operational Support & Scheduling Coordination) - 007-601

​​Looking for Filipino (Philippines-based) candidates Job Role: Executive Assistant (Operational Support & Scheduling Coordination) Compensation range: AUD1,200 - AUD 1500 Per month Engagement type: Independent Contractor Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St , we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home. Who The Client Is: Our client is an Australian-based healthcare provider delivering care services to individuals and families. They are focused on providing high-quality, client-centered support through structured coordination, strong administration systems, and proactive communication. About the Role This is a high-level administrative role supporting company leadership. You will act as the right hand to the executive team, managing schedules, communications, documentation, and operational follow-ups. The ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs before they arise. You should be comfortable handling confidential information and coordinating across multiple stakeholders. Key Responsibilities: Executive Support • Manage executive calendars, appointments, and scheduling • Coordinate internal and external meetings • Prepare reports, presentations, and documentation • Handle email management and professional correspondence • Track action items and ensure timely follow-ups • Assist with any relevant admin duties Operations and Admin Support • Maintain organized digital filing systems • Assist in process documentation and workflow improvements • Coordinate with internal staff to ensure tasks are completed • Support compliance documentation and record management • Support with monthly reporting and data analysis • Provide general administrative support as needed Scheduling Support • Create and manage staff rosters aligned with client service requirements • Coordinate shift allocations and ensure coverage at all times • Manage last-minute schedule changes and communicate updates promptly • Maintain accurate scheduling records and reports • Liaise with care staff to ensure availability and compliance Requirements Required Skills and Qualifications: • Proven experience as an Executive Assistant or senior administrative professional • Strong calendar management and organizational skills • Excellent written and verbal English communication • High level of discretion and professionalism • Strong ability to prioritize and manage multiple tasks • Proficiency in Google Workspace, or Microsoft Office • Proficient in Excel and Canva • Experience in scheduling • Experience supporting Australian executives is highly preferred Work Arrangement & Expectations: This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: • Disclose any existing ongoing roles or client work • Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”) Originally posted on Himalayas