Executive Assistant / Virtual Assistant

VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule. Responsibilities • Proven experience with email and calendar management • Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice". • Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items • Lead the onboarding process for new clients and pull together high-impact presentations for meetings • Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities • Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data Requirements • Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment • Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated • Advanced knowledge of ActiveCampaign, Asana, and Google Drive • Strong Excel/Sheets knowledge and data exposure • Highly proficient in using AI tools to increase efficiency and speed • High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions Benefits • Work From Home • Performance Bonus Originally posted on Himalayas