PERMANENT AU DAYSHIFT, REMOTE - Administration & Accounts Support

Category: Other Location: PERMANENT AU DAYSHIFT, REMOTE Administration & Accounts Support Role: Full-Time Role (40 hours VA Rate: $10-$12 AUD per hour START ASAP Role Purpose • Additional full-time staff member to support the client directly in her business • Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems . Key Candidate Qualifications • CPA qualified • Strong accounting and finance background • ISO experience 1. Finance & Accounts • Bookkeeping • Payroll, including Single Touch Payroll (STP) and superannuation • Weekly and monthly invoice batching • Experience with Xero • BAS and GST preparation • Budgeting and cash flow management • Separate financial reporting for each centre • Fee collection, debt follow-up, and payment plans 2. Childcare Administration • Childcare administration experience across multiple sites • Child enrolments • Waitlist management • New family orientation • Child Care Subsidy (CCS) administration • PRODA • Enrolment notices • Occupancy tracking and reporting • Strong software skills, particularly OWNA 3. Policy, Compliance & Regulatory • Policy and compliance administration • Strong knowledge of: • National Quality Framework (NQF) • National Quality Standard (NQS) • Education and Care Services National Law & Regulations • Support with Assessment & Rating preparation • Quality Improvement Plans ( QIPs ) • Notifications and correspondence with the NSW Department of Education via NQA IT System • Maintain: • Staff qualifications • Certificates • WWCC registers • Monitor staff-to-child ratios and rostering compliance • Understanding of the Children’s Services Award and relevant employment obligations • Privacy and record-keeping compliance 4. Communication • Excellent written and spoken English • Comfortable writing and sending emails to parents and staff • Calling parents and staff when required • Professional and warm communication with families • Diligent and reliable follow-up 5. Executive Support, HR & Systems • Act as Executive Assistant to Christine • Diary management • Meeting management • Staff recruitment support • Staff onboarding • Record-keeping • Develop systems, processes, and procedures that work consistently across both centres • Create flowcharts • Advanced Microsoft Office , particularly Excel • Highly organised and able to manage competing priorities across two sites Ideal Candidate Profile CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills. Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA , rather than being purely an accountant. Details Originally posted on Himalayas