Senior Executive Assistant

NeoWork is hiring an Executive Assistant to manage the calendar, communications, and logistics for two co-founders at a professional services firm. This is a remote, independent contractor role requiring high autonomy and proactive execution across integrated professional and personal coordination. Responsibilities • Manage executive calendars for two CEOs, integrating professional meetings, business travel, conferences, military commitments, and family coordination • Attend key meetings, document action items, and track follow-up accountability • Produce client-facing deliverables, executive summaries, and structured communications using AI tools such as Claude • Coordinate travel logistics including flights, hotels, conference registrations, and personal schedule management • Maintain delegated inbox workflows and escalate only specific needs • Operate with full access to email systems, calendars, and internal platforms to execute independently without repeated instructions • Represent leadership in communications and maintain professional judgment when handling sensitive information Requirements • Proven track record managing executive calendars integrating professional and personal commitments • Experience attending meetings, capturing structured action items, and driving accountability • Proficiency using AI tools (Claude, ChatGPT) to produce client-facing and internal deliverables • Experience coordinating travel, conference registrations, and logistics • Ability to maintain confidentiality and handle sensitive personal and business information • Demonstrated ability to absorb information once and execute independently without repeated instructions • Comfortable operating in fast-paced environments and escalating only critical blockers • Remote-ready and responsive across US time zones Benefits • We offer health insurance for contractors • Holiday Extra Pay • The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs. • We prioritize the mental health of our team members and offer mental health days to support their well-being. • In addition to the base salary, performance-based incentives are provided. • There is an annual review and appraisal process in place. • There are ample opportunities for professional growth and advancement within the company. Originally posted on Himalayas