Virtual Admin Assistant

General VA Job Title: Virtual Administrative Assistant Location: Remote Employment Type: Full-Time - Independent Contractor Key Responsibilities: • Provide comprehensive administrative support to the directors, including managing their calendars, scheduling meetings, and preparing meeting agendas • Maintain office supplies & merchandise by checking inventory and ordering items as needed • Coordinate and schedule meetings, interviews, and appointments, ensuring all necessary preparations are made • Maintain and update client and candidate databases in company CRM ensuring all information is accurate and up-to-date • Prepare and distribute correspondence, reports, and documentation for both internal and external communications • Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring prompt and professional responses • Assist with the organization and coordination of company events and activities, including booking venues, arranging catering, and sending invitations • Ensure compliance with company policies and procedures by keeping detailed records and managing documentation • Perform other administrative duties as required, including data entry, job postings and LinkedIn support Must Haves: • Proven experience as an administrator or in a similar role • Excellent organizational and time management skills • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Strong written and verbal communication skills • Ability to multitask and prioritize tasks effectively • Attention to detail and problem-solving skills • Professional and courteous demeanor Pre-screening questions: • Confirmation that you can work in different time zones • Do you have the necessary tools for remote work (PC/laptop, headset, webcam)? • Your expected salary in USD • How soon you can start Originally posted on Himalayas